Organising an event

If you wish to organise an athletics event, be it a track and field meeting, road race, cross-country event, hill race or highland games, you will require a permit from scottishathletics.

scottishathletics will provide information on potential date clashes, risk assessment, insurance, permit standards for road races, levy collection (for all races with an entry fee of over £2), race organiser affiliation, course measurement, etc.

If you are organising a new event it is essential that you contact scottishathletics Event Administrator Claire Archbold.

Permit application forms and other useful documents can be downloaded below.

If you require course measurement, please contact Alan Young.

Please note that Power of 10 will only include performances from permitted events.

Permitting guidance

The preferred method for Permit Applications is to use the Online Permit Application Form.

• If you are unable to use the online form, download the SAL-Permit-Application-Form-2016 (42kb)
  SAL-Permit-Application-Guidance- 2016 (41kb)
• Hill Running Specific Permit Application updated Dec 2015 (74.6kb)
• Guidance to Inclusive Practice for Race Organisers Feb 2015 II (391kB)
• Corporate-Member-application-v2 (48.5kB)
• Event Return Form (44 kB)
• Event insurance – British Athletics guidance (link)
• UKA and IAAF rulebook 2016-18 (link)

Health and safety

• Road Races UKA Medical Return (21 kB)
• Medical info for reverse of numbers (3 kB)
• British Athletics Health and Safety Guidance (link)
• Online accident reporting form (link)

Hill running information

• Hill Running Commission Champs Guidance updated Dec 2015 (pdf 322kB)
• Safety requirements for hill races with a SAL Permit are those drawn up by Scottish Hill Runners, which are available from the British Athletics website (link)
• Safety at hill races – important reminder (22 kB)
• Guidelines for junior hill running events (81 kB)

Risk assessment

• Cross Country Risk Assessment (5 kB)
• Risk Assessment – Competition (173kB)
• UKA Risk Assessment guidance document (Clubs & Event Organisers) (390kB)
• UKA Risk Assessment Template (Clubs & Event Organisers) (390kB)
• Risk Assessment Form Road Races (51 kB)

Other information

• Event Scotland Guidance  – Road Closures (link)